Time and Billing Software

Improve your Time and Billing process by automating it end-to-end, with Aestiva Time and Billing software.

Aestiva's Time and Billing software speeds up operations, provides accuracy and audit, and consolidates your invoicing process. A basic system includes:

  • On-line time and expense sheets.
  • Approval flow with reminders.
  • Sophisticated project management.
  • Customer invoice scheduling.
  • Integration-ready.

  • See also: Features. FAQs. Reference.

    Price Tiers for Aestiva Time and Billing Software
    One-time (non-recurring) pricing based on number of active named users.
    Price below includes setup and installation. Please call for quotation.

    TB-5 $3,795 (Up to 5 users)
    Plus $249 per additional user.
    TB-50 $10,995 (Up to 50 users)
    Plus $219 per additional user.
    TB-150 $22,495 (Up to 150 users)
    Plus $149 per additional user.
    Other Call for pricing.
    Scaleable to 100,000+ users.
    *Cloud Hosting option also available.

    Time and Billing Software Comparison

    Use the chart below to quickly compare Aestiva Time and Billing with other related products from Aestiva.

    Time &
    Time &
     Timesheet Form Yes Yes Yes     Yes
     Expense Reporting   Yes     Yes Yes
     Leave Requests       Yes   Yes
     Project Assignments     Yes     Yes
     Project Scheduling     Yes     Yes
     Customer Invoicing           Yes
     Approval Flow Yes Yes Yes Yes Yes Yes
     Advanced Reporting Yes Yes Yes Yes Yes Yes
     Proxy Login Yes Yes Yes Yes Yes Yes
     Audit Trails Yes Yes Yes Yes Yes Yes

    Time and Billing Software Extensions

    Here is a partial list of features that can be added to Aestiva Time and Billing. Call for details and a price quotation.

    Time Tracking Extensions

    Hardware and Software-based Time Clocks - Our production department can integrate Aestiva Time and Billing with software and hardware based clocks. Call for details.

    Custom Layouts - Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific needs. Call for details.

    Language extensions - This product can be provided in most languages and can be extended with additional languages. Call for details.

    Off-Line Time Sheet - Special purpose option for setting up and importing off-line spreadsheets for users who wish to fill out their time and/or expenses off-line and import them later. Call for details.

    Union-specific Time Sheets - This product can be extended with additional time sheet forms to support union-specific requirements. Call for details.

    Expense Report Extensions

    Credit Card Upload - Corporate - Admin ability to import credit card information into expense system so they are automatically applied to user expense reports.

    Credit Card Upload - End-User - User ability to import credit card information into expense form.

    International Support - User ability to set expense report currency, submit expenses in any currency, and/or view expense reports in different languages.

    Off-line Form Import - The ability for the user to import spreadsheets directly into expense report forms.

    Pre-Travel Request Form - Ability to submit pre-travel requests with approval flow, a "Create Expense Report From Travel request" feature.

    Policy Flagging - Ability to flag expense reimbursements and/or follow special approval flows for expenses that are out-of-policy.

    Receipt Imaging - By email - Attach receipts to expense requests by emailing them into your system. (Shoot and email). Cell phone with camera or desktop with scanned receipts required.

    Spot Check Tool - Expense Report enforcement tool to enhance Expense Report compliance.

    Other Time and Billing Software Extensions

    ACH Interfaces - Automate the payment process with ACH file generation. Call for details.

    Accounting Interfaces - Integrate with QuickBooks, Mas90, MS Dynamics, PeachTree, SAP, PeopleSoft, and more. Call for details.

    General Information Box
    About Time and Billing Software
    If you're a professional organization it is important to select a a Time and Billing Software package made for professionals. It is not important to find one for your specific industry since this Time and Billing Software package is so flexible.

    Made for professionals who bill for their time and expense, the Aestiva Time and Billing Software product manages time tracking, expense tracking, and the invoicing or billing process. At each step along the way, we've taken special consideration of the user to ensure your Time and Billing Solution is easy, flexible, and intuitive.

    Electronic Forms and Time and Billing Software
    Flexibility and ease-of-use in a Time and Billing Software product is achieved with the use of electronic forms; a form for Time Tracking, a form for Expense Reports, a form for your Project information, and a form for your Leave Requests. The forms can be adjusted and redesigned to fit your specific needs.

    The use of electronic forms makes the Time and Billing Software solution more flexible, and easier to use since the system looks and feels like paper. The Time and Billing Software is far more intuitive. Most Time and Billing Software solutions are not designed this way because most firms who sell Time and Billing Software are not Business Process Automation experts with special electronic forms technologies. Aestiva's BPA experience gives it an advantage over other Time and Billing Software companies.

    Time and Billing Software versus Personal Memory
    The purpose of a Time and Billing Software product is, among other things, to reduce errors, which can be embarrassing, if not hurtful. One of the ways to do this is by reducing reliance on personal memory. This Time and Billing Software product includes a Customer Billing file that defines when invoices go out so there is no need to rely on personal memory. Special invoice designs can be set up too. Once again, one does not need to rely on personal memory. Line-item based approvals are also available, ensuring invoices are issued properly and accurately.

    Time and Billing Software is About Billing Flexibility Too
    Your time and billing software, more than anything, needs to be flexible about billing. It needs to handle a wide variety of negotiated and requested billing terms. It's why this Time and Billing Software product includes support for fixed bid contracts, recurring billing, contracts with combinations of each, and the ability to define differnt kinds of billings for different projects.

    Using a Time and Billing Software Product to Manage Projects
    This Time and Billing product also helps with Project Management. Projects can be assigned to specific users. User schedules can be set up by project managers or by the users themselves. This Time and Billing Software product makes it easier to manage projects. Free Looks at Our Time and Billing Software
    Demonstrations of this Time and Billing Software package are free. There are no obligations. You are invited to get on this Time and Billing Software products and see for yourself why more and more people are choosing us for their Time and Billing solution.
    Product Info
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    Free Demos
    Aestiva conducts over-the-web demonstrations daily. Have questions?

    Call 1-888-237-8482.
    (11am to 8pm, EST)

    Request Info
    Complete an on-line Request for Information form.

    More Value
    View advanced features provided with all Aestiva products.

       More Value.

    • Products can integrate with non-Aestiva products.
    • Products include dynamic reporting system.
    • Products include executive dashboard module.
    • Products are multi-language ready.
    • Products include detailed audit trail.
    • Products can be extended with special features.
    • Products utilize user-friendly paper-like forms.
    • Products are affordable.
    • Products can be installed on your server.
    • Products can also be installed on the cloud.
    • Products can be scaled across multiple servers.
    • End-user and admin side is 100% browser-based.
    • Products are assembled and delivered fast.
    • Prices on-line include end-to-end customer support.
    • Products require limited or no in-house IT support.
    • Products can be combined with other Aestiva products.


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